Privacy Policy - howAIdo

Last Updated: January 2025

Introduction and Scope

This Privacy Policy explains how howAIdo (“we,” “us,” “our,” or “the Site”) collects, uses, shares, and protects your personal information when you visit our website at https://howaido.com and subscribe to our email newsletter.

This policy applies to:

Our website and all pages within it
Our email newsletter and related communications
Any digital products, checklists, or resources we offer
Future services we may add

We take your privacy seriously. We’re committed to being transparent about what data we collect and how we use it. If you have questions, please contact us at the end of this policy.

1. What Data We Collect

We collect different types of information depending on how you interact with howAIdo:

Contact Forms and Direct Communication

When you fill out contact forms, email us, or reach out through our website, we collect:

Your name
Email address
Any message or information you voluntarily provide

Newsletter Sign-Up

When you subscribe to our email newsletter, we collect:

Email address
Name (if provided)
Any preferences you indicate (e.g., topics of interest)

Website Analytics

We use analytics tools to understand how visitors use our site. We automatically collect:

IP address (used to determine general location)
Browser type and version
Operating system
Pages you visit and how long you spend on them
How you arrived at our site (referrer source)
Links you click
Approximate location (country/city level only)

We use this data to improve our content and understand what topics are most helpful.

Cookies and Tracking Technologies

We use cookies (small files stored on your device) to:

Remember your preferences
Understand user behavior on our site
Enable analytics and performance monitoring
Show relevant ads if we use advertising in the future

Types of cookies we use:

Essential cookies: Required for the site to function properly (e.g., session cookies)
Analytics cookies: Help us understand how visitors use the site (e.g., Google Analytics)
Marketing/advertising cookies: Used to show relevant ads and measure ad performance

You can control or disable cookies through your browser settings. Note that disabling essential cookies may affect site functionality.

Ad Tracking

If we implement Google AdSense or similar advertising networks in the future, these services will:

Place their own cookies on your device
Use your browsing data to show personalized ads
Collect data about ad interactions

You can opt out of personalized ads through platforms like the Google Ad Settings or Network Advertising Initiative.

Comments and User-Generated Content

If we enable comments or allow you to submit content (prompts, testimonials, etc.), we collect:

Your name or username
Email address (usually not published)
Your comment or submission
Timestamp of submission

Comments may be published on the site unless you mark them as private.

2. How and Why We Use Your Data

We use the information we collect for specific, legitimate purposes:

To Communicate With You

Respond to your inquiries and support requests
Send you our newsletter (if you’ve subscribed)
Notify you about changes to our policy or services
Send important announcements

You can unsubscribe from marketing communications at any time using the link in our emails.

To Improve Our Content and Services

Analyze which topics and articles are most valuable
Understand user behavior and preferences
Fix technical issues and optimize site performance
Test new features or content formats
Create better resources based on audience needs

To Provide and Maintain the Website

Process your requests and transactions
Authenticate your access to subscriber-only content
Prevent fraud and enforce our terms of service
Comply with legal obligations

For Marketing and Analytics

Track website performance and user engagement
Create reports on content effectiveness
Understand visitor demographics and interests
Improve our email newsletter content
In the future, show relevant ads to visitors

To Develop Products and Services

Understand what topics our audience cares about
Plan future courses, templates, or digital products
Conduct market research
Identify gaps in our content

3. Legal Basis for Using Your Data

We process your data based on the following legal reasons:

Consent

When you sign up for our newsletter or contact us, you’re giving us permission to use your data. You can withdraw consent at any time by unsubscribing or requesting deletion.

Legitimate Interest

We have a legitimate business interest in:

Improving our website and content
Understanding our audience
Operating our business efficiently
Preventing fraud

We balance these interests against your right to privacy.

Legal Obligation

We may process data if required by law (e.g., tax authorities, law enforcement).

Contract Performance

If you purchase a product or service, we process data necessary to deliver it.

Affiliate Disclosures and Compliance

We may process data to track affiliate relationships and ensure compliance with disclosure laws.

4. Cookies and Tracking Technologies

What Are Cookies?

Cookies are small text files stored on your device. They help websites remember you and your preferences.

How We Use Them

Cookie Type	Purpose	Duration
Session Cookies	Keep you logged in, manage your session	Until you close your browser
Google Analytics	Track site usage, visitor flow, page performance	2 years
Site Preferences	Remember your theme, language, or layout choices	1 year
Ad Targeting (future)	Show personalized ads, measure ad performance	Varies by provider

How to Control Cookies

In Your Browser:

Chrome: Settings → Privacy and Security → Cookies and Site Data
Firefox: Options → Privacy and Security → Cookies and Site Data
Safari: Preferences → Privacy → Manage Website Data
Edge: Settings → Privacy → Cookies and site permissions

You can:

View cookies
Delete specific cookies
Block all cookies (may affect site functionality)
Receive alerts when cookies are set

Third-Party Opt-Out:

Google Analytics: Google Analytics Opt-Out Browser Add-On
Google Ads: Google Ad Settings
Network Advertising Initiative: NAI Opt-Out

5. Data Sharing and Third-Party Services

We do not sell your data. However, we share it with trusted service providers to operate our business:

Essential Service Providers

Service	Purpose	Data Shared
Web Hosting Provider	Keep our site online and secure	Basic server logs, IP addresses
Email Service Provider	Send newsletters and communications	Email, name, subscription preferences
Analytics Platform	Understand website usage	Analytics data, browser info, IP (anonymized)
CDN/Performance Services	Speed up site delivery	IP address, browser data

Advertising Networks

If we use Google AdSense or similar ad networks:

These services place cookies on your device
They collect data about your browsing across our site and others
They use this to show personalized ads
They have their privacy policies

Legal Requirements

We may share your data if required by:

Court orders or legal process
Law enforcement requests
Government agencies
Protection of legal rights or safety

Business Transfers

If howAIdo is sold, merged, or restructured, your data may be transferred as part of that transaction. We’ll notify you of any such change.

6. Data Retention

We keep your data only as long as necessary:

Newsletter Subscribers

Active subscribers: We keep your email and preferences while you’re subscribed
After unsubscribe: We retain limited data (email only) for up to 2 years to prevent re-subscription issues and comply with CAN-SPAM laws
Deleted account: We delete all personal data upon request, except where legally required to retain it

Analytics Data

Google Analytics: Data is automatically deleted after 26 months of inactivity

Contact Form Submissions

We keep inquiries for 1-2 years to reference previous conversations
You can request deletion at any time

Comments

Published comments are retained indefinitely (part of our content)
Unpublished or spam comments are deleted automatically or manually

Payment Records

We retain purchase records for 7 years for tax and accounting purposes
Credit card data is not stored by us (handled by our payment processor)

Cookie Data

Session cookies: Deleted when you close your browser
Persistent cookies: Vary by cookie (see Cookies section above)

7. Data Security

We take reasonable steps to protect your information:

What We Do

Use HTTPS encryption on our website (indicated by the padlock icon in your browser)
Protect our servers with firewalls and security software
Limit employee access to personal data
Use secure password management practices
Regularly monitor for security threats

What We Don’t Guarantee

We cannot guarantee 100% security. No website is completely secure. We’re committed to protecting your data, but you use our site at your own risk.

Your Responsibility

Keep your passwords confidential
Log out after accessing your account
Don’t share personal information in comments or public areas
Update your browser and software regularly

8. Your Privacy Rights and Choices

Depending on where you live, you may have rights including:

Right to Access

You can ask what personal data we hold about you.

Right to Correction

You can ask us to update or correct inaccurate information.

Right to Deletion

You can request we delete your data (with some exceptions, like legal obligations or active purchases).

Right to Unsubscribe

You can unsubscribe from our newsletter at any time:

Click the “Unsubscribe” link in any newsletter email
Email us at the contact address below
Update your preferences in your account

Right to Opt-Out of Marketing

You can opt out of promotional emails and marketing communications. Note: We may still send transactional emails (order confirmations, password resets, etc.).

Right to Opt-Out of Ads

Disable personalized ads in your browser settings
Use opt-out tools from advertising networks
We respect “Do Not Track” browser signals where applicable

Right to Data Portability

You can request your data in a portable format.

How to Exercise Your Rights

Email us at [contact@howaido.com] with:

Your name and email address
Which right are you requesting?
Any relevant details

We’ll respond within 30 days.

9. International Data Transfers

Our service is hosted and operated in the USA. If you’re located outside this region, your data may be transferred internationally.

By using our site, you consent to:

Transfer of your data to the country where our servers are located
Processing of your data under the laws of that jurisdiction

If you’re in the European Union, we take steps to ensure appropriate safeguards for international transfers (Standard Contractual Clauses, etc.). Contact us if you have concerns.

10. Children’s Privacy

howAIdo is not intended for children under 13. We do not knowingly collect data from children under 13.

If we learn we’ve collected data from a child under 13, we’ll delete it immediately.

Parents or guardians: If you believe we’ve collected information from a child, please contact us immediately.

Older children and teens may use our site, but:

Parental consent is recommended
Our content assumes adult literacy and interests
We encourage families to discuss online privacy

11. Changes to This Privacy Policy

We may update this policy as our services grow or laws change. When we do:

We’ll update the “Last Updated” date at the top
We’ll announce significant changes via email to subscribers
Your continued use of the site means you accept the changes

Major changes (affecting your rights or how we use data):

We’ll give you advance notice
We may ask for your consent if required

We encourage you to review this policy periodically.

12. Contact Us

Do you have any questions about this Privacy Policy or your data? Contact us:

Email: [contact@howaido.com]
Website: https://howaido.com

Include:

Your name
Your email address
Your question or request
Any relevant details